1. Identify Your Filing Purpose

Start by asking: What type of documents are you organizing? Are they frequently accessed or intended for long-term storage?

For daily access, choose folders with easy-open tabs or 3-prong fasteners.

For archival purposes, choose heavy-duty expanding files or sealed folders.

2. Select the Right Size

The most common sizes are:

• A4 (8.27 x 11.69 inches / 210 x 297 mm) – Standard in Europe and Asia
• Letter (8.5 x 11 inches / 216 x 279 mm) – Standard in the U.S. and Canada

✅ Ensure that the size of your folder matches the paper size used in your office to prevent misfitting or damaged edges.

3. Consider Folder Styles

• Twin Pocket Folders – Ideal for presentations or client handouts
• 3 Prong Folders – Secure documents for formal reports
• Expanding File Folders – Ideal for categorizing by month, project, or department
• Button/Envelope Folders – Lightweight and cost-effective options for daily internal use

4. Choose Material Based on Durability

• Polypropylene (PP) – Lightweight, tear-resistant, and water-repellent. Ideal for expanding folders, classification files, and mobile applications where durability and flexibility are essential.
• Polyvinyl Chloride (PVC) – Transparent, flexible, and sturdy. Best suited for clear envelopes, zipper pouches, badge holders, and products that require visual access to documents. Phthalate-free options are available for safe, everyday use.
• Paper/Cardstock – Affordable and lightweight, ideal for short-term use, such as internal handouts, temporary document storage, or classroom assignments. They offer easy customization with stickers or labels and are a great low-cost solution for high-volume needs.
• Eco-Friendly Materials (Kraft / Recycled PP) – Suitable for businesses with sustainability goals. Kraft offers a biodegradable, natural finish, while recycled PP retains durability and water resistance with lower environmental impact. Both materials are ideal for eco-conscious office supplies.

5. Don’t Overlook Customization

Customized folders with your logo, company colors, or indexing system can boost brand visibility and assist employees or clients in easily navigating your documents.

6. Align with Your Industry Requirements

• Education – Use color-coded folders to organize student records, coursework, and classroom materials.
• Healthcare – Organize patient files, departmental records, and compliance documents with secure folders.
• Finance/Legal – Durable filing solutions for contracts, financial statements, and legal documents.
• Manufacturing & Engineering – Manage technical documents, quality reports, and operational manuals efficiently.
• Retail and Wholesale – Organize product catalogs, pricing sheets, invoices, and stock records systematically.
• Government and Public Sector – Securely archive public records, permits, contracts, and administrative files.
• Hospitality and Tourism – Maintain itineraries, training manuals, and guest information in an organized manner.

Leos' Recommendation

At Leos, we provide a diverse range of B2B file folders customized to enhance your business workflow.

Whether you need A4 or Letter sizes, PP or eco-friendly materials, or custom-printed folders, our solutions are designed to optimize your document management efficiency.

Ready to Upgrade Your Filing System?

👉 Contact Leos' team for expert guidance and sample folders to find your perfect fit. Or email us directly at export@leos.com.tw for recommendations and pricing.